Privacy Policy

Effective Date: [01-Jan-2026]

Welcome to QualifAi. Your privacy is important to us. This Privacy Policy explains how we collect, use, store, and protect your information when you use our AI-powered hiring and assessment platform.

1. Information We Collect

We may collect the following categories of information:

• Full name
• Email address
• Phone number
• Resume/CV and employment history
• Educational qualifications
• Assessment and interview responses
• Audio, video, and text interactions during AI interviews
• Behavioral and performance analytics
• Device information, IP address, browser type, and usage logs

2. How We Use Your Information

Your information may be used for the following purposes:

• Conducting AI-driven aptitude evaluations
• Running simulated roleplay assessments
• Analyzing AI interview responses and communication patterns
• Generating hiring insights and candidate scoring
• Improving platform accuracy and AI model performance
• Providing recruiter dashboards and analytics
• Ensuring platform security and fraud prevention
• Customer support and communication
• Compliance with legal and regulatory obligations

3. AI-Based Decision Making

Our platform uses Artificial Intelligence and automated systems to analyze candidate responses, communication, aptitude, and behavioral indicators.

AI-generated evaluations are intended to support hiring decisions and should not be considered the sole basis for employment decisions.

4. Audio and Video Processing

During AI interviews and roleplay sessions, audio and video data may be recorded, processed, and analyzed to evaluate communication skills, confidence, response quality, and job-related competencies.

By using the platform, users consent to such processing where legally permitted.

5. Data Sharing

We may share information with:

• Employers and recruiters using the platform
• Authorized service providers and cloud infrastructure partners
• AI and analytics providers supporting platform functionality
• Legal authorities where required by law

We do not sell personal data to third parties.

6. Data Retention

We retain personal data only for as long as necessary to provide services, fulfill hiring processes, comply with legal obligations, resolve disputes, and enforce agreements.

7. Security Measures

We implement industry-standard technical and organizational measures to protect your data, including:

• Encrypted data transmission (HTTPS/SSL)
• Secure cloud infrastructure
• Access control and authentication
• Regular monitoring and security reviews

8. User Rights

Depending on your jurisdiction, you may have the right to:

• Access your personal information
• Correct inaccurate data
• Request deletion of your data
• Withdraw consent where applicable
• Object to automated processing
• Request a copy of stored information

9. Cookies and Tracking Technologies

We may use cookies and similar technologies to enhance user experience, analyze platform usage, and improve performance.

10. Third-Party Services

Our platform may integrate third-party APIs and AI services. These providers may process limited information strictly for operational purposes.

11. Children's Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from minors.

12. International Data Transfers

Your information may be processed and stored in countries outside your jurisdiction. We take reasonable safeguards to ensure data protection standards are maintained.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Updated versions will be posted on this page with a revised effective date.

14. Contact Us

If you have any questions regarding this Privacy Policy, you may contact us at:

Brainware Infosoft LLP
Email: 24x7@qualifai.in
Website: www.qualifai.in